Office Coordinator - (Winter Park) in Orlando, Florida For Sale

Job Description: Job Description Job Title: Office Coordinator Location/Area: Home Office FLSA Status: X Nonexempt (hourly) Summary: Provides day-to-day administrative, operational and secretarial support for the Leaders, including answering telephones, assisting visitors, scheduling and coordinating meetings, appointments, events and other similar activities, including making travel and lodging arrangements. Essential Duties and Responsibilities (Daily, Weekly, Monthly):Attend all Area meetings with the CEO and compile, transcribe, and distribute minutes of meetings.Prepare reports, memos, letters and other documents.Sort and distribute incoming mail, faxes, and email.Prepare new client (and prospective new client) files and due diligence, including criminal and financial background checks, UCC-1, tax lien and judgment searches.File UCC-1 statements for all new funding clients.Maintain current and inactive client files.Maintain calendar of client agreement renewal/expiration dates, and notify Sales and Operations Leaders in advance of each client's renewal/expiration date.Register any new companies and apply for FEIN for RealTime Services, RealTime PEO, and NurseStaffing.Approve all supply orders for NurseStaffing offices.Order and maintain office supplies for RealTime Services and RealTime PEO.Make Flight, Hotel, Car Rental, and other travel arrangements for Associates.Assist with overall maintenance of the files in the office.Support the Accounting Area where needed, including tax report mailings.Support RealTime PEO where needed, including processing unemployment claims.File annual reports with Secretaries Of State for all owned entities including NurseStaffing.Maintain AHCA licenses, and other required licenses, for client medical staffing branch offices.File quarterly Franchise Tax reports for all owned entities.Pulling invoice copies and researching invoices when requested.Providing invoice copies, billing statements, and other Accounts Receivable-related reports when requested.Looking up remittance advice documents.Other duties as needed. Essential Skills, Experience, and Requirements: a) Must be able to communicate well with internal and external customers. b) Excellent written and verbal communication skills, good time management skills, excellent attention to detail. c) Must work well in fast paced environment, able to maintain confidential information, and possess excellent customer service and organizational skills. d) Professionalism, dedication, and strong desire to deliver quality work. e) Must maintain confidentiality in all aspects of Customer's, Client's, Leader's and Associate's information. f) Must be computer literate with intermediate Microsoft Word and Microsoft Excel knowledge. g) Reliable transportation, for conducting work-related errands/trips. Education, Licenses, Certificates Required: High School diploma or general education degree (GED); or Associate's degree (AA) or equivalent from two-year College or technical school or one or more years related experience and/or training; or equivalent combination of education and experience. Bachelor's degree is a plus. Valid driver license. Language Requirements: English. Additional languages are a plus. Reporting To This Job: Office Assistant. Travel Required (Percentage of Work Time): 10%. Physical Demands and Work Environment: Must be able to sit for long periods of time, working on computer and on the telephone. Must occasionally lift and/or move up to 25 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Company Description: RealTime was founded in xxxx to provide unparalleled service to the independent staffing industry. We provide numerous services including payroll funding, full back office support, worker's compensation, benefits and free state of the art front office software and more.
Source: http://www.juju.com/jad/xxxxxxxxqvnip9?partnerid=af0exxxx314cbc501beebacaxxxx739d&exported=True&channel=staticfile&hosted_timestamp=xxxxa345f27ac5dcxxxx186b241c5d232eb85e2be7acdeaaxxxxa883c91fc044