Administrative Assistant::Orlando FL Job - (orlando, florida) in Orlando, Florida For Sale
Administrative Assistant::Orlando FL (Job Number:xxxx48)
Description:
Administrative Assistant ::: Orlando, FL
Leidos Engineering has an immediate need for an Administrative Assistant to support the Energy Solutions Operation. The position is located in our Orlando, FL office. The Administrative Assistant will be responsible for providing high level, technical project support to project managers and technical staff as an active member of individual project teams from the proposal stage to close out in accordance with firm's standards and policies.
Typical duties will include the following:
: Provide office support to Project Managers and Client Managers in business development efforts and administration activities.
- Create, edit and provide input based in established templates to agreements, scope of services, project management plans, and other project documentation.
- Assist in project setup, monitoring, maintaining project files, and closeout activities.
: Maintain Project files in accordance with the Firm's project file and retention policies.
- Participation in project team meetings, including taking of meeting minutes as requested.
- Written and verbal communication with project team members, subcontractors, clients and their representatives.
- Assisting in the preparation, copying, data entry and assembling of complex technical documents including reports, specifications, databases, and spreadsheets (including proficiency in graphing and charting functions of spreadsheets; graphics, tables and figures in Word).
: Preparation of cover letters for invoicing.
- Proofreading own work and work prepared by others to conform with company templates and guidelines; and checking grammar, punctuation, term usage and general readability.
- Organizing travel, calendars, meetings and conference attendance for senior level staff.
- Assist with the preparation of expense reports in Deltek.
: Answer incoming calls.
: Assist with incoming and outgoing mail management, including receiving and sending faxes, preparing UPS/Federal Express packages.
: General office duties as requested.
Qualifications:
Qualifications:
: Experience relating to corporate accounting systems such as Deltek, including proficiency in producing and interpreting reports.
- Ability to work in a fast:paced, sometimes high:pressure environment while maintaining a proactive, positive, service:oriented attitude.
- Associate or Bachelor degree in English, Business, Accounting or other discipline a plus.
- Minimum of five years' work experience in similar position.
- Strong analytical and communication skills with ability to sort through complex documentation.
- Excellent organizational and time management skills.
: Capable of drafting general correspondence.
- Highly motivated self:starter with 'can do' attitude.
- Expert in Excel spreadsheet work and advanced knowledge of Outlook, MS Word, Adobe Acrobat and PowerPoint. Expertise in Access and MS Project desired.
Knowledge of Project Wise a plus.
- Proficient in MS Word styles and report formatting.
- Ability to multi:task and leverage workload with other support staff.
- Ability to work independently with minimal guidance and oversight, and anticipate upcoming project support needs.
- Experience producing long, complex, high quality documents that meet firm standards.
- Ability to import and/or convert documents from other programs, prepare PDF's and scan.
- Dependable.
Leidos Overview:SAIC is a FORTUNE 500(R) scientific, engineering, and technology applications company that uses its deep domain knowledge to solve problems of vital importance to the nation and the world, in national security, energy and the environment, critical infrastructure, and health. The companys approximately 41,000 employees serve customers in the U.S. Department of Defense, the intelligence community, the U.S. Department of Homeland Security, other U.S. Government civ
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